As Broadmoor West is already a beautiful and harmonious place in which to live and play; our HOA has charged our Architectural Control Committee (ACC) with the responsibility to continuously ensure that harmony by protecting and hopefully enhancing our neighbors’ property values. The Broadmoor West ACC reviews homeowners’ requests for improvements to ensure that they remain in line with the expectations specifically outlines in our protective amendments. As a friendly reminder and in accordance with the HOA By-laws, the HOA Board of Directors has developed these Neighborhood Guidelines to better clarify the protective covenants and to establish guidelines for the development of additions and overall maintenance of our properties. These guidelines are designed to assist our neighbors with covenant questions and may be amended from time to time by the HOA Board of Directors. The most current version of this document is available towards the end of this webpage for download.
Architectural Control Committee Formation
The Architectural Control Committee (ACC) is responsible for reviewing all Architectural Review requests and make recommendations to the Board of Directors accordingly. Article 10 of the Bylaws allows the Board to appoint an ACC to review any applications for improvements by property owners Broadmoor West. The Board, via the ACC then notifies homeowners of their decision within 30 days of the homeowner’s request.
Procedure for Requesting Architectural Approval
Prior to beginning any alteration, addition, or improvement to the exterior of the homeowner’s property that property owner should complete an Architectural Review Form via PayHOA. All exterior changes should be submitted in writing to the ACC for approval prior to the beginning of any work. These changes include any fence, storage shed, deck, additions, patio, driveway or any other alteration to the exterior of the home or property. The ACC: 1) may conditionally approve a request, with specifically stated conditions for final approval; 2) deny an application; or 3) return a request for additional information. Any homeowner that is not satisfied with the ACC's decision may submit a different Architectural Review Form to begin the process again or appeal the ACC's decision to the Board of Directors, as described below. In the event of a conflict between these Protective Covenants, the Declarations shall prevail and take precedence. The homeowner is responsible for obtaining any permits or inspections that are required by Johnston County or State of NC for the requested change.
General Standards
The ACC evaluates each application individually and it’s decisions are based on the following general standards:
Surroundings - is the requested change appropriate for its surroundings? How does the requested change fit in with the surrounding lots and easements?
Landscape & Environment - Requested changes should not interfere with the lot's drainage pattern nor exceed the impervious allowances of 4,000 square feet per lot without an engineered solution to off-set impervious area. The engineered offset solution shall be prepared and certified by a NC registered professional engineer.
Design Compatibility - is the requested change compatible with similar materials and colors to the home and surrounding homes? For example, sheds should be built with similar siding, veneer and shingle colors so that it complements the home. Is the design of quality work? Easements - the requested change should not interfere with any easements. For example, fences should not be placed within any sewer or drainage easements.
Appeal Process
If the homeowner is not satisfied with the decision of the ACC, they should file a written appeal with the Board of Directors. The appeal should include a copy of the Architectural Review Form, and information to support the homeowner’s position. The applicant will be notified of the next scheduled Board meeting and they may request to speak to the Board or submit a written appeal for consideration.
Reporting Violations
Homeowners are encouraged to notify the Board if they are aware of any covenant violations, nuisance situations, or problems. Please use PayHOA when reporting violations. When a violation is reported, the name of the homeowner identifying the violation will be kept confidential, when possible.